BALTIMORE COUNTY 4-H
   Market Livestock Exhibitors




EXHIBITOR INFORMATION ON FINDING A BUYER

  1. Where do I find buyers?  People you do business with, e.g.:
  2. Automobile Dealers
    Business Associates of parents
    Construction Companies
    Doctor/Dentist
    Florists
    Friends & Neighbors
    Insurance Agents

    Lawyers
    Oil & Gasoline Companies
    Painters & Body Shop
    Pharmacists
    Plumbers
    Restaurants
    Veterinarians


  3. How do I approach prospective buyers?

    Direct contact (in person or phone)
    Follow-up with a letter
    Phone contact again -1 week prior to sale

  4. What information do I give to buyers about the sale?

    The sale committee will furnish you with a sample invitation letter.   This letter gives general information on the sale and invites the buyer to the reception.

    Also share with prospective buyers the four options for purchasing an animal. 
     

    1. A business, organization or individual can buy an animal for its meat product; the costs include the purchase price and processing costs.
    2. Two or more buyers can share the cost and meat products; the costs include sharing the purchase price and processing costs.
    3. A business, organization or individual can donate their purchase to a charity of their choice; the costs include the purchase price and processing costs.
    4. A business, organization or individual can have their purchase sold at public auction by the Sale Committee and receive the proceeds of that sale; the cost includes the purchase price.

    If a prospective buyer is unable attend the Sale but is interested in supporting you, they can submit a bid in writing at the above address to the Sale Committee who will bid for them.  They need to state which one of the four options they choose.  They will be contacted if they have the winning bid.
     

  5. How do I encourage buyers to buy again?

    If the buyer still has meat on hand from a previous year, they can buy an animal and donate it to a charity the 4-H Livestock Sale, Scholarship fund, 4-H program, etc.

  6. What part of the buyers purchase price is deductible?

    Market value is established by weekly terminal market prices. The buyer is responsible for the determination if there is a deductible tax o the investment in an animal at a 4-H livestock sale. Counsel of a tax attorney and/or accountant should be received before making that determination. The final authority, however, is the IRS.

  7. What happens to the animal after the sale?
  8. The ownership changes when the auctioneer announces the last and final bid - but your responsibilities do not stop. If the buyer does not remove their purchase immediately after the sale, the 4-Her is responsible for putting the animal back in its pens and watering & feeding it the night of the sale and until the Sale Committee hauls the animal to the processor.
     

  9. When do I begin approaching buyers? 

    As soon as you purchase purchase your project animals.

  10. What do I do if the buyer says "NO"?

    Be courteous and thank them for listening to you. Ask them if they know of anyone else who might be interested in purchasing a project animal. If the buyer cannot attend the sale, an absentee bid can be given to the auctioneer or member of sale committee.

  11. What do I do when the buyer says "YES"?

Tell them you will give them additional information on how the sale works.

  1. buyer's letter and invitation to the reception;
  2. a picture taken of buyer/seller after the purchase ;
  3. banner for home/place of business;
  4. publicity; and,
  5. enjoyment of the product they purchased

Buyer is responsible for processing costs:

    1. Slaughtering;
    2. Processing (aging, cutting, wrapping, freezing)

No charge for hauling!! The buyer can make arrangements with the Sale Committee to haul the animal to a local processor, free of charge.

The buyer does accept the risk of any loss that may occur from time of sale to delivery to the processor.


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